December 19, 2000

New OpenAir services and features launched today:

1. New names for current OpenAir modules: Time Bills is now Invoices, Project Tracking is now Projects, Expense Reports is now Expenses, and Time Sheets is now Timesheets.
   

2. New Opportunities module for sales management.
   

3. New Resources module for resource management.
   

4. Projects: view percent complete in Gantt view, set standard hours/day worked by user.
   

5. Timesheets: duplicate Timesheets from previous weeks; remove time type from Timesheet grid view.
   

6. Expenses: log expenses in over 150 non-US currencies.
   

7. Improved integration with QuickBooks Pro and new integration with Intacct online accounting.
   

8. Suite-wide features: departmental hierarchy for employees; save custom reports; user-defined fields enhancements; report subtotal enhancements.
   

9. View previous OpenAir product updates.
   

10. Suggestions, problems or questions?

1. New names for current OpenAir modules: Time Bills is now Invoices, Project Tracking is now Projects, Expense Reports is now Expenses, and Time Sheets is now Timesheets.

We have renamed our OpenAir modules to make them simpler and more descriptive, but we've kept the functionality. For example, Invoices can be used for time and expense tracking as well as biling, just as Time Bills was.

2. New Opportunities module for sales management: track prospects and deals, create to do's with reminders, create custom reports, view all sales pipeline information in one place.

Use the new OpenAir Opportunities module to boost revenue by enabling your sales staff to manage and close more deals. Enter and track prospects, deals, to do's, and events. Run customized reports on the information. Plus, sales pipeline reports and sales staff management reports are coming in the OpenAir February release.

3. New Resources module for resource management: create skill and other employee attribute profiles, search for needed resources by skill and availability, book employees to projects, run utilization and profitability reports.

Use the new OpenAir Resources module to increase profits and client satisfaction by boosting utilization and optimizing resource staffing.

Currently, features include employee skill profiles and employee skill searching. In February, features will include searching for employees by their availability, booking employees to projects, and utilization and profitability reporting.

4. Projects: view percent complete in Gantt view, set standard hours/day worked by user.

Now in the Projects module, administrators and power users can view in graphical Gantt format how complete project tasks are. Color-filled bars indicate completed work and unfilled bars indicate work yet to be done. Also, administrators can now customize employee workday lengths on a user-by-user basis. This customizable feature allows for more accurate planning and task duration calculations in the Projects module. Administrators navigate to Account>User>[select appropriate user]>Demographic>[scroll down to "Work hours per day."

5. Timesheets: duplicate Timesheets from previous weeks; remove time type from Timesheet grid view.

To minimize data entry for time-tracking employees, users can now copy previous Timesheets and reuse them. Users can opt to copy the clients and the hours of the previous Timesheet or to copy the clients and leave space for new hour data.

6. Expenses: enter expenses in over 150 non-US currencies..

Enter non-US expenses their native currency in OpenAir Expenses. Users navigate to the Expenses module, create an envelope into which to categorize receipts and then create a Foreign Currency Receipt. Users are prompted to enter currency and exchange rate information. Users can use the exchange rates provided by OpenAir's daily exchange rate source or enter their own exchange rates. All rates are converted for viewing and reporting into the company's default currency as indicated by the administrator.

7. Integration: integrate with QuickBooks Pro more easily with new integration interface; use the OpenAir seamless integration with Intacct online accounting.

Now, users can integrate more easily with Intuit® QuickBooks Pro. We have designed a new interface to make importing users, projects, and clients into OpenAir and exporting time and expense transactions easier. For more information on QuickBooks integration, email sales@openair.com.

OpenAir has partnered with online accounting service Intacct to provide a seamless exchange of data between OpenAir and the Intacct general ledger. Administrators can manage account information in Intacct and reflect these changes in OpenAir. They can also manage time and expense information in OpenAir and automatically transfer it as appropriate to the accounts receivable or reimbursement modules in Intacct. To find out more or sign up to use OpenAir and Intacct together, email sales@openair.com.

8. Suite-wide features: set up employees into company departmental hierarchy; create and save custom reports; mark user-defined fields as "required" fields on forms; view summary report subtotals more easily.

Administrators can now reflect a company's departmental hierarchy in OpenAir. After an administrator sets up customized department categories and assigns users to these departments, the users' approval settings, client and project views, etc. are automatically set to reflect the departmental settings. Administrators and powers users can run reports by department as well. Administrators navigate to Account>Departments>[select Department from the New Entries drop down list]>[enter a department name and department head]. Then administrators are automatically presented with a list of users they can assign to the department. Finally, administrators can configure the department head as all users' approving manager, or alternatively cannot exceptions in an easy-to-use form.

Administrators can now create custom reports and save those reports for future company use. If there a favorite report that provides key insight, navigate to the Reports tab in any module and then click on the Standard reports subtab, create the report and then before you run the report check the Save report box and give it a name. Next time you would like to run this report, navigate to the Saved reports subtab.

Also, administrators can require that custom fields be filled in by a user before submitting a form. Navigate to the My Account>Company>Custom fields screen and scroll down to the Required check box.

Finally, we have added shading to subtotaled reports. After an administrator runs a report that has at least on subtotal, the report displays the total line with gray shading for ease of use.

9. Would you like to see previous OpenAir product updates?

Click here to browse previous product updates including all new features, modules and functionality.

10. Suggestions, problems or questions

Call us and ask for support at 888.367.1288 from within the US or Canada, or 617.351.0226 from other locations. Or email us directly at support@openair.com.